A free template to start with
An organised template you fill in with what you already have, without changing how you work and without paying anything to try it.
Spreadsheet & paper operators
Your data already exists; the job is organising it, not gathering it again
Most people running a care home today know exactly where their data lives: a file on the desktop, or a paper book. The start here is practical, because it starts from your own files.
What this kind of facility runs into every day
Three things that come up in most facilities of this type.
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The files exist, but nobody knows which is the latest
A current copy, a backup, and a copy on the supervisor laptop. One shared file settles it before anyone starts thinking about a new system.
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The same fact is written in more than one place
Resident details in one file, attendance in another, notes in a book. The duplication produces conflicts, and a conflict is settled by asking someone rather than by looking.
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Fear of losing the work when moving to a new system
The move is an import: your files are exported, what comes in is reviewed before you start, and your old copy stays exactly as it was in case you need it.
How a day runs here in Wisal
Four things that repeat every day in this particular type of facility.
Importing into the system
You upload the files you have and review them before you begin. Nothing is lost — it is kept as it is and shown in its own fields.
One record instead of several files
After the move, every question about a resident, an attendance sheet or an invoice has one place to be looked up.
Moving over gradually
Start with the resident file, then attendance, then billing, and finish when you feel ready. There is no single day on which everything has to move.
Common mistakes in this kind of facility
Three mistakes we see often, all of them avoidable by changing one habit.
- Putting everything into one very large file, so it is hard to edit and nobody knows which copy is the one in use.
- Signing in on a shared machine with several accounts, so nobody can tell who did what.
- Postponing the tidy-up until none of the records make sense to anybody.
A starting point before the system
If you are still on spreadsheets, start with a free organised template and move your data into it. Moving to Wisal after that is a transfer, not a second job.
Questions care home managers ask
Direct answers, without exaggeration.
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What is Wisal?
Wisal is cloud software for elderly care homes, care centres and residential facilities. It brings residents, rooms, daily care, medication, visits, staff, expenses, reports and communication with families together in one platform.
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Is Wisal suitable for a small care home?
Yes. A small home can start with a simple setup and the two essential features, then add areas as it grows. The plans are designed for that.
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Can I manage more than one branch?
Yes. Branches are added under one account, and each has its own manager, permissions and dashboard, while reporting stays unified across the organisation.
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Can I add several users?
Yes. Each staff member gets their own account with their own permissions, and you can add as many users as your plan includes.
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Are there different permissions?
Yes, eleven ready-made permissions: system administrator, facility owner, branch manager, reception, caregiver, nurse, doctor, pharmacist, accountant, HR, and family member. Each can be adjusted further.
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Can I follow medication?
Yes. Every resident has a dose schedule with its times, the system records each dose and warns you when one is late, and it alerts the pharmacist when stock is running low.
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Can I manage rooms?
Yes. Every room has a status (occupied, free, needs cleaning, maintenance), and a resident can be linked to a room directly.
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Are there reports?
Yes: operational reports (occupancy, today’s tasks, team performance) and financial reports (income, expenses, payments and outstanding balances), all viewable and exportable.
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Does the system work on a phone?
Yes, and it is designed for it: the nurse records the dose, the caregiver finishes the task, and the supervisor follows the shift — all from a phone.
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Is my data safe?
Resident data is sensitive, and Wisal treats it that way: a separate account for every user, precise permissions, an encrypted connection, an activity log recording who did what and when, and regular backups.
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Is there technical support?
Yes. The support team knows the care sector, and is available during the working hours when your care home runs.
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How do I start the trial?
Create your care home account, add residents, rooms and staff, and start managing daily logs and medication. No credit card is needed to start, and you can export your data at any time.
Ready to run your care home a better way?
Create your account and start entering your home details. Our team helps with setup so your staff can work on the system with confidence.
No credit card needed to start, and you can export your data at any time.